WebOrder Invoice User Guide [En]
- Rebecca Sonu
- Olivier Bouteau
Glossary
Organization | Owner of the tags of the system (laundry/hospital) |
|---|---|
Site | Customer of the organization |
Ward | Departments, services of customers. Also named ‘zones’ |
Product | Type of linen |
Category | Grouping of products |
Stock Threshold | List of products defined in contracts with customer |
Stock Max | Maximum of products a customer should have (including clean and soiled) |
Stock Min | Minimum of products a customer must have in his stock (except rooms) |
Bundle | Stack of linen |
Standing Order | Recurrent order each week |
Packing slip | Order |
Description of the tools
Several modules are available:
Module | Type | Link | Use of module |
|---|---|---|---|
Acuity Administration | Web Portal | Manages parameters useful for the other web portal modules | |
Weborder Customer | Web Portal | Used by the customer to create orders | |
Weborder Administration | Web Portal | Used by the laundry to manage orders of its customers | |
Weborder Dispatch | Web Portal | Used by the dispatcher to split linen into trolleys | |
Weborder Invoicing | Web Portal | Used by the invoice manager | |
Weborder Operator | Web Portal | - | Used by the Operator to manage non RFID linen |
Packing Order | smart reader | - | Used by the packer |
Common rules
Secured access with username / password authentication
Synchronization of data between web portals
Web Order Invoicing
Features:
Invoice estimation calculation per order based on commissioned price / product
Invoice estimation calculation per packing slip
Managing of fees
Invoice Printing option
Filtering on a specific time period
Filtering on Customer Name and/or Order status
Invoicing policies depend on the customers: can be monthly, weekly or for each order.
The system will allow to export csv files
Management Rules
If invoicing<mini amount per invoice, invoicing = minimal amount
If apply other rules = true , the price rule is added to the order
If false, the price rule is added to the total price of order
Only one default invoicing policy is allowed.
The order must be in delivered status to be displayed in weborder Invoicing
Invoicing policy is declared in Acuity Administration for each site.
Invoicing policies
At organization level, the invoicing policies are created and set.
Price rules
Imputation code must be the same than the one in ERP as it will be sent to it
Invoicing policies
Weekly
Monthly
By order
By order + Surcharge
On a site, define :
–Minimum amount
–Fees
(depending on the contract informations)
By Order
Weekly
Monthly
Invoicing of Washing
Rewashing
Preparation pack
Transport
Lost
Taxes
Edit tax
Imputation code must be the same than the one in ERP as it will be sent to it
Invoicing HMI
Invoice summary
Order details
Rules
Line appears in gold if the price is the default price and not the price defined in the customer stock threshold
Statistics
Alerts are displayed taking into account the last 10 invoices of the customer
Exchange overview